Noise complaint letter template

Downloadable noise complaint template

Feel free to use our downloadable noise complaint letter template. This template is for tenants, but you can easily modify it if you are an owner or landlord. Please note that the content of this document is for informational purposes only and has no legal value.

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What is a noise complaint letter?

A noise complaint letter is a formal document outlining a noise issue with a neighbour or tenant. It could come from a landlord, tenant or property owner.

The letter is part of an escalating complaint resolution process, and is an important piece of documentation in that process.

When is it appropriate to write a noise complaint letter?

Our article on noise complaints and disturbances outlines the steps you can take to resolve a noise issue without having to resort to a formal complaint. If those steps fail to resolve the problem, you may have to move on to the next step: writing a noise complaint letter to the offending party.

You will also need to make sure that the noise issue qualifies as a legitimate complaint. Check your local municipal bylaws; if you live in a condo, check your strata, condo board, or syndicate bylaws.

What information should be included in a noise complaint letter?

There are several things you should include on your complaint letter:

1. Include basic information, such as your name and address. Also include name and address for the offending party, or the landlord or property management company if applicable.
2. Clearly describe the issue: the type of noise, when and how frequently it occurs, how long it’s been going on, and so forth. If the disturbance violates any bylaws, make sure to indicate this in the letter.
3. Describe the actions you have taken to resolve the issue. You can include a chronological list of what you’ve done to date. Include things like talking to the neighbour/landlord/tenant, or noise levels you’ve recorded.
4. Explain what you would like to see as a resolution and give a reasonable timeline. Provide a method of contact and thank the addressee for their attention and cooperation in this matter.

Remember to be polite and respectful in the letter—an aggressive and threatening tone will not help resolve the issue. In addition, make sure that the information you provide in the letter is accurate.

Commonly asked questions

Do I need to hire a lawyer to write a noise complaint letter?

No. A noise complaint letter is a formal way of expressing your concerns with the offending party. While you could technically hire a lawyer to write the letter, it would be expensive and carry no guarantee of resolving the issue.

When should I write the letter – at the beginning of the process or later?

Generally, you would resort to a noise complaint letter later in the complaint resolution process, after having spoken with the offending party. If they still refuse to cooperate, then it would be appropriate to write a formal letter.

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